Why do you need this solution?
For SMEs and large enterprises, supply and procurement processes are at the heart of operations. However, these critical processes are often managed through complex, time-consuming, and error-prone manual steps. For instance, combining quotes from multiple suppliers in Excel spreadsheets, converting prices in different currencies to Turkish Lira with real-time exchange rates, manually calculating KDV2 withholding, or tracking partial deliveries – could this be turning into a nightmare for you too?
Especially construction companies struggle with the complexity of KDV2 withholding calculations for construction material purchases or subcontractor progress payments, while manufacturing businesses experience the fatigue of comparing hundreds of itemized quotes for raw material and semi-finished product purchases. Import-export companies, on the other hand, may find it difficult to manage the risk of instant exchange rate changes and perform accurate cost analysis. For corporate procurement departments, transparency, speed, and auditability in multi-supplier tenders are also a major challenge.
Are you also:
- Tired of manually entering quotes from different suppliers into Excel and comparing each item one by one?
- Struggling to track real-time exchange rates for your purchases in different currencies like USD, EUR, GBP, and accurately calculate costs?
- Experiencing loss of time and prestige due to manual calculation errors, especially in KDV2 withholding applications for construction, cleaning, or transportation services?
- Worried about losing track of when and how much of each item arrived when monitoring partial deliveries for a purchase order?
- Looking to increase transparency and auditability in your supplier selection processes, and keep a record of every step?
How does Parsek solve it?
Parsek ERP digitizes your supply and procurement processes from start to finish, eliminating manual workload and maximizing your operational efficiency. In a single integrated platform, it automates all steps from quote collection to final delivery, minimizes error margins, and accelerates your decision-making processes. You will no longer have to struggle with Excel spreadsheets, deal with exchange rate calculations, or manually check KDV withholding.
With its newly added powerful modules, Parsek combines multi-currency management, KDV and withholding calculations, multi-item supply and quote comparison matrix, and supplier invitation link features into a single end-to-end flow. Imagine: you can instantly convert a multi-item quote in USD to its TRY equivalent thanks to Parsek's automatic CBRT exchange rate integration, automatically perform KDV2 withholding calculations, invite your suppliers to the platform with a secure invitation link, compare all incoming quotes on a single screen, and after selecting the most suitable one, enter items into your stock with item-based partial deliveries. All these processes are managed on Parsek with an auditable record chain.
Parsek addresses every need, from complex material purchases for construction companies to critical raw material procurement for manufacturing businesses, from foreign currency-based transactions for import-export companies to detailed tender processes for corporate buyers. Through this integrated approach, you not only save time but also optimize your costs, strengthen your supplier relationships, and gain valuable data for making strategic purchasing decisions. Leave all uncertainties in your supply processes behind with Parsek.
What's included in this solution?
Try this free for 14 days. No credit card required.
Try for Free →Multi-Currency & CBRT FX
For businesses engaged in international trade or foreign currency-based transactions, exchange rate fluctuations are a significant risk factor. Parsek's Multi-Currency & CBRT FX module allows you to conduct transactions in different currencies such as USD, EUR, GBP, AZN, in addition to Turkish Lira. Most importantly, thanks to its Central Bank of the Republic of Turkey (CBRT) integration, you can consolidate your current accounts and accurately analyze your costs with real-time or historical auditable (audit-safe) exchange rate snapshots. This way, you can instantly see the impact of exchange rate changes on your financial statements and proactively manage risks.
KDV and Withholding / KDV2
Tax legislation in Turkey, especially regarding KDV withholding, often creates complexity for businesses. Parsek's KDV and Withholding / KDV2 module enables you to manage both KDV1 (inclusive/exclusive calculation) and KDV2 (withholding VAT) transactions accurately and quickly. By supporting the Revenue Administration's (GİB) 23 current withholding codes, it automatically calculates for your VAT-withholding service purchases such as construction, cleaning, and transportation. You can obtain separate KDV1 and KDV2 reports, easily prepare your tax declarations, and ensure full compliance in potential audits. Say goodbye to manual calculation errors, and hello to full compliance with Parsek.
Multi-Item Supply & Quote Comparison Matrix
Collecting hundreds of itemized quotes from multiple suppliers and manually comparing them is both time-consuming and increases the risk of errors. Parsek's Multi-Item Supply & Quote Comparison Matrix completely digitizes and simplifies this process. You can manage the entire chain from demand creation to quote collection, ordering, and delivery on a single screen. All incoming quotes are automatically processed into the comparison matrix; items from the supplier offering the lowest price are automatically highlighted in green. You can track partial deliveries on an item-by-item basis, ensuring complete oversight of when and how much of each item arrived. Instantly identify the most suitable quote with the "Winning Supplier 🏆" label, accelerating your strategic purchasing decisions.
Supplier Invitation Link (Public RFQ)
The process of collecting quotes from suppliers is often intensive with email traffic and manual data entry. Parsek's Supplier Invitation Link (Public RFQ) module modernizes and streamlines this process. By sending your suppliers a secure, dedicated invitation link (with Resend email + Gmail SMTP fallback support), you enable them to easily enter their quotes into the system without requiring any membership or login. All incoming quotes are automatically transferred to Parsek, reducing manual data entry to zero. Audit logs are maintained for each quote record, and the status of quotes (pending, received, under evaluation) can be tracked instantly with "status badges." For a transparent, auditable, and fast quote collection experience, Parsek is by your side.
Comparison — Manual vs Parsek
| Process | Manual/Excel | Parsek ERP |
|---|---|---|
| Quote Collection and Entry | Email traffic, phone calls, manual transfer to Excel, high error risk, and time loss. | Automatic quote reception via Supplier Invitation Link (Public RFQ) with no login, secure online form, zero manual entry, instant tracking. |
| Multi-Item Quote Comparison | Manual formulas, cell merging, visual clutter, difficulty finding the best quote, time-consuming. | Automatic Quote Comparison Matrix, lowest price highlighted with green cell, instant identification of the winning supplier. |
| Exchange Rate Conversion | Manual CBRT or bank checks for real-time rates, manual entry into Excel, difficulty with historical rate records, lack of auditability. | CBRT integration with real-time and auditable exchange rate snapshots, automatic conversion, consolidated current account tracking, risk management. |
| KDV2 Withholding Calculation | Obligation to follow legislation, manual calculation, error risk, difficulty with separate reporting, audit stress. | Automatic calculation with GİB's 23 withholding code support, separate KDV1 and KDV2 reporting, full regulatory compliance. |
| Partial Delivery Tracking | Manual tracking via warehouse receipts, delivery notes, or Excel, overlooking missing or excess deliveries, stock errors. | Item-based partial delivery tracking, instant visibility of when and how much of each item was delivered, stock integration. |
| Auditability and Traceability | Email archives, physical documents, scattered records, difficulty accessing historical information, time loss during audits. | Audit log for every step, instant tracking of quote and order statuses, centralized database, easy and fast auditing. |
Typical usage scenarios
Construction Company: Foreign Currency Material Purchase and VAT-Withholding Progress Payment
As a construction company, you need to order a special steel material from abroad in USD. At the same time, you will make a KDV2-withholding progress payment for services received from a subcontractor working on the project. Here's how you manage the process with Parsek ERP: First, you create the material request in Parsek's Multi-Item Supply module and receive a quote in USD from your international supplier via the Supplier Invitation Link. You instantly convert the incoming quote to its TRY equivalent using Parsek's real-time CBRT FX integration and compare it with other quotes in the Quote Comparison Matrix. After selecting the most suitable quote and placing the order, you track each delivery on an item-by-item basis as the material arrives in partial shipments. For subcontractor progress payments, you use the KDV and Withholding module, select the relevant GİB withholding code, automatically perform KDV2 calculations, and easily obtain both KDV1 and KDV2 reports. All these processes are executed within a single platform, auditable and error-free.
Manufacturing Business: Multi-Supplier Raw Material Tender and Partial Delivery
As a manufacturing business, you need a critical raw material for a new product series and plan to source it from different suppliers. Here's how you proceed with Parsek: You define your raw material request in detail within Parsek's Multi-Item Supply module. Then, using the Supplier Invitation Link feature, you send dedicated quote forms to your potential suppliers. Your suppliers can enter their quotes into the system via your unique link without needing to log in. All incoming quotes are automatically consolidated in the Quote Comparison Matrix, the lowest prices are highlighted in green, and you quickly select the most suitable supplier. When the raw material you ordered arrives in partial deliveries at different times and quantities, in line with your production schedule, Parsek tracks each delivery item by item, ensuring completeness. All details, such as which batch arrived with which delivery note and when it was processed into your stock, remain recorded on Parsek. This ensures the continuous operation of your production line.
Import-Export Company: Foreign Currency Purchase and KDV-Withholding Service
As an import company, you have ordered a series of products from abroad in EUR, and you will receive customs clearance and transportation services from a domestic company subject to KDV2 withholding. Parsek ERP simplifies this complex process for you. Firstly, you enter the EUR-based quotes from your international supplier into Parsek's Multi-Item Supply module or receive them via the Supplier Invitation Link. Thanks to Parsek's Multi-Currency & CBRT FX module, you convert these quotes to their TRY equivalent using real-time CBRT exchange rates for cost analysis and determine the most suitable option in the Quote Comparison Matrix. When your products arrive in partial deliveries, Parsek's item-based partial delivery feature allows you to accurately process each delivery into your stock. When you receive customs clearance and transportation services, you use the KDV and Withholding / KDV2 module, select the relevant GİB withholding code, automatically perform KDV2 calculations, and generate the relevant reports seamlessly. All your foreign currency-based transactions' exchange rate records are kept in an auditable manner, ensuring your financial reports are always accurate and up-to-date.
Expected Gains
Try this free for 14 days. No credit card required.
Try for Free →- Up to 65% Increase in Operational Efficiency: Manual data entry and Excel usage are eliminated, processes are automated.
- Cost Optimization and Savings: By identifying the most suitable supplier for each purchase with the quote comparison matrix, you gain a direct cost advantage.
- 90% Reduction in Error Margin: Human-induced errors are minimized thanks to automatic exchange rate conversions, KDV, and withholding calculations.
- Fast and Strategic Decision Making: All quotes are presented on a single screen, in a comparable and analyzable format, accelerating decision-making processes.
- Full Regulatory Compliance and Auditability: Legal compliance is ensured with KDV2 withholding calculations and audit-safe exchange rate records, simplifying audit processes.
- Strengthened Supplier Relationships: Transparent and fast quoting processes help you build healthier and trust-based relationships with suppliers.
- Real-Time Tracking and Control: Item-based partial delivery tracking and instant status reports provide full control over your supply chain.
Frequently Asked Questions
Which industries is Parsek ERP's supply and procurement management software suitable for?
Parsek ERP's supply and procurement management software is suitable for all SMEs and large enterprises with complex supply chains and multi-supplier relationships, especially construction companies, manufacturing businesses, import-export companies, and corporate procurement departments. It offers critical solutions particularly for firms needing foreign currency-based transactions, KDV2 withholding applications, and multi-item quote comparison.
Which exchange rates can I use with the Multi-Currency module?
Parsek's Multi-Currency module supports commonly used currencies such as USD, EUR, GBP, AZN, in addition to Turkish Lira. Thanks to its Central Bank of the Republic of Turkey (CBRT) integration, you can conduct transactions with real-time and historical auditable (audit-safe) exchange rate data, ensuring the accuracy of your financial records.
Are the KDV2 withholding codes kept up-to-date?
Yes, Parsek's KDV and Withholding / KDV2 module supports the Revenue Administration's (GİB) 23 current withholding codes. Legislative changes are regularly monitored by the Parsek team, and system updates continuously ensure regulatory compliance, so you always perform accurate and up-to-date calculations.
How do you secure quotes received via the Supplier Invitation Link?
All quotes received via the Supplier Invitation Link are stored encrypted on Parsek's secure servers. A detailed audit log is maintained for each quote entry, making information such as who entered the quote, when, and from which IP address auditable. Furthermore, allowing suppliers to enter quotes without requiring membership minimizes data security risks.
Can Parsek's supply and procurement management solution integrate with our existing ERP system?
Parsek ERP has a modular structure and works in full integration with other Parsek modules (accounting, inventory, production, etc.). If you are an existing Parsek user, these new modules will integrate seamlessly into your current system. If you are using a different ERP system, you can contact us to discuss the potential for data exchange with your existing systems through Parsek's API integration capabilities.
Get Started Now
Leave the complexity of your supply and procurement processes behind, and elevate your operational efficiency to the peak with Parsek ERP. End Excel fatigue, eliminate manual errors, and instantly access all the data you need to make strategic decisions. Transform your business processes, optimize your costs, and gain a competitive advantage with Parsek's integrated supply and procurement management software.
Take the first step now to discover Parsek's powerful features and boost your business's potential. Fill out the form for a free trial or a detailed demo, and our team will contact you.
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